1. Integrity Code and Compliance Policy
Purpose
Carmedis is committed to conducting its business with honesty, integrity, fairness, transparency, and compliance with all applicable laws and regulations. This policy establishes the standards of ethical conduct expected from all employees, officers, contractors, suppliers, and business partners.
Our Principles
- Conduct business honestly and ethically at all times.
- Comply with all applicable laws, regulations, and industry standards.
- Maintain accurate and transparent business records.
- Avoid conflicts of interest.
- Protect customer, employee, and company information.
- Promote fair competition and responsible business practices.
- Report suspected violations of laws, regulations, or company policies.
Compliance Commitment
All employees and representatives of Carmedis are required to:
- Understand and comply with company policies.
- Participate in compliance awareness training when required.
- Promptly report unethical conduct or suspected violations.
- Cooperate with internal investigations and audits.
Failure to comply with this policy may result in disciplinary action, including termination of employment or business relationships.
2. Gift and Hospitality Policy
Purpose
Carmedis recognizes that reasonable business hospitality may be appropriate in certain business relationships. However, gifts and hospitality must never influence, or appear to influence, business decisions.
Policy Requirements
Employees, officers, and representatives shall not:
- Offer, promise, request, or accept gifts intended to influence business decisions.
- Accept cash or cash equivalents from customers, suppliers, or business partners.
- Accept gifts that may create a conflict of interest.
Reasonable promotional items and modest hospitality may be accepted if:
- They are lawful.
- They are infrequent and of nominal value.
- They do not create an actual or perceived conflict of interest.
- They are properly disclosed to management when required.
Any gift or hospitality that could be perceived as excessive must be reported to management for review and approval.
3. Anti-Corruption and Anti-Bribery Policy
Zero-Tolerance Commitment
Carmedis maintains a zero-tolerance approach toward bribery, corruption, facilitation payments, kickbacks, fraud, and other unethical business practices.
Prohibited Conduct
No employee, officer, representative, supplier, or business partner may:
- Offer, give, solicit, or accept bribes.
- Make facilitation payments to government officials or private individuals.
- Provide anything of value to improperly influence a business decision.
- Conceal improper payments through inaccurate accounting records.
- Engage in fraudulent, deceptive, or unethical conduct.
Third-Party Compliance
Carmedis expects suppliers, contractors, consultants, and business partners to uphold similar anti-corruption standards and comply with all applicable anti-bribery laws.
Reporting Violations
Any employee or third party who becomes aware of suspected bribery, corruption, fraud, or unethical conduct must immediately report the matter through the company’s designated compliance contact.
Retaliation against individuals who report concerns in good faith is strictly prohibited.
Enforcement
Violations of this policy may result in:
- Disciplinary action.
- Termination of employment.
- Termination of supplier or contractor relationships.
- Referral to law enforcement authorities where appropriate.
4. Compliance Contact
Compliance Officer
Name: Operations & Administration Manager
Company: Carmedis Limited
Role and Responsibilities:
- Oversee implementation of compliance policies and procedures.
- Monitor adherence to ethical and legal requirements.
- Receive and investigate reports of potential misconduct.
- Coordinate internal compliance reviews and corrective actions.
- Serve as the primary contact for integrity, ethics, anti-corruption, and compliance matters.
Email: hello@carmedis.com
Website: www.carmedis.com
WhatsApp/Telephone: +234 803 898 5410